POLICIES FOR RENTING TEATRO SCARPINO
Venue rental: Standard rental is for events of up to four hours, with the venue available up to three hours immediately preceding the event for set-up.

Please Contact us for pricing & availability

SPECIAL PRICING IS AVAILABLE FOR NON-PROFIT ORGANIZATIONS

Capacity: Teatro Scarpino accommodates up to 300 people. There is cabaret-style seating for 200  including lounge seating.

Tables & Seating: Teatro Scarpino rental includes four rectangular 60″ x 30” buffet tables and the following round tables: 10 four-person tables, 10 three-person tables, 10 two-person tables and 8 high-top two-person.  Ten 60-inch round tables also are available for a fee of $10 each. For ceremonies, rows of chairs can be set up to seat 70 for a $200 fee. If lounge furniture is reset, there is a $100 fee.

Linens, flatware and glassware: White or violet tablecloths with plum overlays and place settings are provided at no additional cost if catering fees amount to $16 and above pp for all Friday and Saturday events using in-house catering. For Sunday-Thursday events and/or when an outside caterer is used, the following fees will apply: 1) Violet tablecloths: $7 per table 2) White tablecloths: $10 per table 3) Glassware: $50 flat fee 4) Place settings (includes flatware, plates and napkins): $3 per person.

Technical equipment: Teatro Scarpino offers professional-quality sound and lighting equipment and a 12-ft. x 20-ft. stage. There is a $100 fee for stage set-up and breakdown.

Technical services: Teatro Scarpino will provide a sound/lighting technician for up to four hours for a flat fee of $150. Additional hours will be charged at $50 per hour.

Catering: Teatro Scarpino will provide in-house catering; the in-house caterer will provide prices and menus. Catering is subject to the all Rental Agreement Terms and Conditions as well as the provisions of the License Agreement. A final guest count must be provided and catering services must be paid for in full at least 21 days before the event. Clients also may use Arkansas-licensed caterers to provide food and associated services. An outside caterer may be used under special curcumstances only. A Kitchen-Use Fee of $300 and a $200 Venue-Cleaning Fee will be charged whenever an outside caterer is used.

Alcohol: Teatro Scarpino is licensed to serve beer, wine and mixed drinks.

1. Beverages served by the drink as a cash bar; paid individually by guests.
2. Specific beverages can be ordered by the case from Teatro Scarpino.  Payment is required in advance, at least 21 days before the event.
   Additional beverages can be obtain from house stock if pre-paid supply is
   exhausted during the event.
3. If the Renter chooses to provide his/ her own wine, the following fees will
   apply: Wine-corking fee: $15 per 750 ml bottle; $30 per 1.5 ml bottle. All beer
   must be provided by Teatro Scarpino.

With the exception of a cash bar, beer, wine and mixed drinks must be paid for when the final guest count is determined, at least 21 days before the event. If the Renter ’s alcohol order is increased during the event, alcohol charges must be settled immediately following the event. Unless other arrangements have been made.

Servers/Bartenders: In order to provide the best possible service, Teatro Scarpino will determine the number and type of service staff personnel.  Teatro Scarpino will provide the bartenders and may provide servers at the following levels:

Bartenders: one bartender for every 50 people.
Servers for reception-style buffets: one server per 50 guests.
Servers for sit-down buffets: one server per 15 guests.

Deposits: A deposit of 50% of the venue rental fee is required to reserve Teatro Scarpino more than 180 days in advance. All non-catering fees are due in full 180 days before the event. When the Venue is rented fewer than 180 days in advance, all fees except catering and alcohol are due in full upon completion of the License Agreement. A standard damage/security deposit of $500, all catering fees, and all alcohol fees are due 21 days before the reserved date; the security deposit will be refunded, minus charges for any additional cleaning or repairs, within 10 business days following the event. Deposits for rental can be cancelled within 10 days, otherwise will be forfeited. The caterer will be paid a rate of $25 per hour for any time spent working on an event prior to cancelation.

The following policies also will apply to all events:

1. Disk jockeys and bands must be set up and have completed their sound checks and tuning at least two hours before the event. They must vacate the premises within one hour of the completion of the event.

2. Disk jockeys, bands and caterers must contact the Teatro Scarpino manager to verify their plans for the event at least 7 business days before the event.

3. Garish light shows are inappropriate for the Scarpino venue.

4. No birdseed, rice, glitter, flower petals may be thrown in Teatro Scarpino or on the premises. Only small tea-lights or votives may be used on tables.

5. We cannot store band equipment, floral arrangements, vases and floral stands, cake stands or other equipment. Please make arrangements for these items to be removed immediately following your event.